Get TDOC's current sentence information
TDOC directs sentence inquiries for a felony offender in state prison through its Sentence Information request: choose Offender Information → Sentence Information.
Open Sentence Information ↗TENNESSEE SENTENCE INFORMATION
Get the records. Understand the sentence. Check the calculation.
A guided Tennessee resource for prisoners, families, advocates, and others who need to identify the records used in a sentence calculation and organize the information required to review it.
Your entries stay in your browser on this version of the site. Nothing is uploaded.
Three-part process
- 1Gather
Identify and obtain the records that control the calculation.
- 2Understand
Read the judgment, sentence terms, credits, and TDOC dates separately.
- 3Compare
Place the statutory calculation beside TDOC’s calculation and identify any difference.
START HERE
What are you trying to determine?
GET YOUR RECORDS
Start with where you are.
The person incarcerated in TDOC and the family member helping from outside should not be sent through the same process. Choose the path that applies to you.
INSIDE TDOC
I am incarcerated in a TDOC facility
Use TDOC's institutional inquiry path to obtain and verify the sentence records being used by the Department.
Use the inmate records path → OUTSIDE TDOCI am family, an advocate, or helping from outside
Use TDOC's public sentence-information and records channels, then obtain court or jail records when needed.
Use the family records path →INSIDE TDOC — INMATE RECORDS PATH
Build the sentence file from inside the institution.
For a sentencing or sentence-credit issue, TDOC's current Inmate Rules and Regulations directs the inmate to begin with Form CR-3118, then move the inquiry to the institutional Record Office, and then to Sentence Information Services if needed. Keep a copy of every request and response.
Step-by-step inside TDOC
-
1
Ask your counselor for Form CR-3118
Use the form to create a written record of the sentence-information or sentence-credit issue.
-
2
Request records, not only an explanation
Identify the actual dates, credit entries, sentence data, reports, or computer outputs you need to verify.
-
3
Ask for Record Office review if unresolved
If the counselor cannot resolve the issue, request that the CR-3118 be forwarded to the institutional Record Office.
-
4
Ask for Sentence Information Services review
If the Record Office cannot resolve it, request that the inquiry be forwarded to Sentence Information Services for a reply.
-
5
Preserve the paper trail
Keep the completed CR-3118, every written response, all sentence printouts, and the date each step occurred.
Choose the records to request
Select only the records relevant to the sentence file. The request generator below will turn the selections into CR-3118 wording.
CR-3118 REQUEST BUILDER
Generate the inmate's written request
The generated wording can be copied onto Form CR-3118. It stays on this device.
RECORD OFFICE
If the counselor cannot resolve it
Write on the CR-3118 or accompanying inquiry that you request the matter be forwarded to the institutional Record Office for review and response.
SENTENCE INFORMATION SERVICES
If the Record Office cannot resolve it
Request that the Record Office forward the completed inquiry and supporting records to Sentence Information Services for a reply.
PRESERVATION
Keep proof of each step
Record the date submitted, person or office receiving it, response date, and what documents were supplied or refused.
OUTSIDE TDOC — FAMILY & ADVOCATE RECORDS PATH
Obtain TDOC's records from outside and compare them with the inmate's institutional file.
Start with TDOC's sentence-information channel. If copies of underlying public records are needed, use TDOC's public-records process. Tennessee's Public Records Act gives the statutory right of access to Tennessee citizens; an agency may choose to provide records to a non-Tennessee citizen, but the TPRA itself does not require it.
Before using the TPRA request route
Is the person making the public-records request a Tennessee citizen?
Select an answer for the correct request path.
Identify the offender accurately
Use the committed name and TDOC number. TDOC's FOIL offender search can help confirm public offender and sentence information before submitting a request.
Open TDOC FOIL ↗Request the underlying public records
For public-record copies, TDOC publishes Form CR-3725. The form instructs requesters seeking copies to complete sections 1–4.
Open official CR-3725 ↗Send the TDOC records request
TDOC's public-facing records page states that completed public-records requests may be submitted to its public-records email.
TDOC.MediaRecordsRequests@tn.govAsk for historical records when needed
If the necessary material is historical or archived, use TDOC Records Management's archived-record request process.
Open Archived Record Request ↗Verify against the source documents
TDOC's records should be compared with the judgment from the court clerk and pretrial-confinement records from the county jail or sheriff when those facts affect the calculation.
Official records sources
TDOC Form CR-3725Inspection / Duplication of Records Request
TDOC Policy 216.01Tennessee Public Records Act procedures
TDOC Public Records PageCurrent submission instructions
TDOC Central Office DirectoryCurrent Records and Sentence Management contacts
Office of Open Records CounselTPRA rights, citizenship, specificity, and request rules
Choose the TDOC records to request
Describe identifiable existing records. A public-records custodian is not required to create a new calculation or answer legal questions.
Build the outside request
Specificity matters
Describe the type of record, timeframe, offender, and subject matter so the custodian can identify existing responsive records.
Inspection vs. copies
TDOC Policy 216.01 says inspection is not charged; copies may carry production, labor, or delivery costs under the policy.
Computer-generated data
TDOC Policy 216.01 separately addresses requests for computerized information and directs them to Decision Support: Research and Planning.
If access is denied
Keep the written denial or response. Tennessee's Office of Open Records Counsel provides information and assistance regarding TPRA disputes.
Sentence Management Services
(615) 253-8069
Records Management
(615) 253-8079
Decision Support: Research & Planning
(615) 253-9130
Verify current TDOC contacts ↗
RECORD STATUS BOARD
Track the records before calculating the sentence.
Use one row for each category. The status is stored only on this device. A calculation should not be treated as complete while controlling records remain unknown.
| Record category | Inside TDOC | Outside TDOC | Status |
|---|---|---|---|
| Current sentence dates | CR-3118 / Record Office | TDOC Sentence Information | |
| Judgment / commitment data in TDOC | CR-3118 / Record Office | CR-3725 / public-records request | |
| Sentence Summary / Attributes / computation output | CR-3118 / Record Office / SIS | CR-3725 / public-records request | |
| Pretrial jail credit | CR-3118 / Record Office | TDOC records + court/jail source records | |
| Pretrial behavioral credit | CR-3118 / Record Office | TDOC records + jail source records | |
| Sentence reduction credit history | CR-3118 / Record Office / SIS | CR-3725 / public-records request | |
| Credit removal / restoration entries | CR-3118 / Record Office | CR-3725 / public-records request | |
| Prior recalculations / corrections | CR-3118 / Record Office / SIS | CR-3725 / public-records request |
UNDERSTAND YOUR JUDGMENT
Read the judgment before you calculate the sentence.
The judgment is the starting source for the sentence imposed by the court. This tool separates the judgment fields from TDOC's later calculation so the two can be compared instead of blended together.
Judgment Decoder
Enter only what the judgment actually says. Leave uncertain fields blank and the site will identify what still needs verification.
Judgment review status
Enter the fields from the signed judgment, then analyze them here.
Do not treat “judgment date” and “effective date” as interchangeable.
Record each field exactly as it appears. The calculator will later determine which date controls a particular computation under the governing law.
Do not infer a percentage that is not written.
If the judgment contains a statutory citation or an unusual percentage, enter it exactly and flag it for review.
One judgment may not tell the whole story.
Consecutive or concurrent cases require the related judgments or orders before the total sentence structure can be reconstructed.
Older cases may use older judgment forms.
The decoder captures the substance of the sentence even when the labels on an older form differ from the current statewide form.
BUILD MY SENTENCE FILE
Sentence-information intake
Enter what you know. The site will identify what is still missing. Data remains on this device.
Sentence file status
Enter the information you have, then select Check My File.
CALCULATION ENGINE
Built to separate each calculation step.
The calculator architecture is in place. Verified statutory formulas can be inserted without redesigning the public website.
Sentence commencement
Imposed sentence length
Pretrial jail credit
Pretrial behavioral credit
Sentence reduction credits
Release eligibility
Expiration
TDOC comparison
LEGAL LIBRARY
Source documents will live beside the calculation.
Tennessee Statutes
Current and historical statutory text organized by the part of the sentence calculation it controls.
TDOC Materials
Sentence-management policies, procedures, forms, calculation records, and system documentation.
Legislative History
Acts and amendments organized chronologically so users can identify the law governing the offense date.
Record Requests
Public-records templates and checklists tied directly to the information needed by the calculator.
BOOKS & GUIDES
The legal series has a permanent home here.
Tennessee Sentence Calculation Manual
Core calculation framework and worksheet system.
Understanding the Judgment
How to identify the information that controls the sentence.
Sentence Reduction Credits
Records, earning, application, removal, restoration, and auditing.
Get Your Records
Where to go, what to request, and how to assemble a complete sentence file.
Audit TDOC's Calculation
Place the source records, governing law, and TDOC dates side by side.
Remedies & Challenges
Administrative and court-related procedural materials organized separately from the calculator.
FOR FAMILIES & ADVOCATES
Checking someone else’s sentence?
The same record path can be used to build a complete sentence file before trying to calculate anything.
Important notice
This website is an educational and record-organization resource. It is not a law firm and does not create an attorney-client relationship. Sentence calculations depend on the governing law, offense date, judgment, sentence structure, credits, and other case-specific facts. Users should verify source records and controlling law before relying on any calculation.